Privacy Policy for Still Mind Yoga Inc.
Effective Date: March 5, 2025
Last Updated: March 5, 2025
At Still Mind Yoga Inc. (“we,” “our,” “us”), we value your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and share your personal information when you visit our website www.stillmindyoga.ca (the “Website”) or engage with our services. We comply with the General Data Protection Regulation (GDPR), the Personal Information Protection and Electronic Documents Act (PIPEDA), and other applicable privacy laws to safeguard your information.
1. Data Controller
Still Mind Yoga Inc. is the data controller responsible for your personal data. You can contact us at:
Business Name: Still Mind Yoga Inc.
Website: www.stillmindyoga.ca
Email: stillmindyoga.ca@gmail.com
Address: Niagara Falls, Ontario, Canada
2. Data We Collect
We may collect the following categories of personal data when you visit our website or use our services:
- Contact Information: Name, email address, phone number, and postal address.
- Usage Data: IP address, browser type, operating system, browsing behavior, and referral sources (cookies and other tracking technologies).
- Transactional Data: Payment information (when applicable), billing details, and order history.
- Health and Wellness Preferences: Information related to your wellness needs, health concerns, and service preferences (only collected with your explicit consent).
3. How We Collect Data
We collect personal data through the following methods:
- Direct Interactions: When you fill out forms, book services, or communicate with us via email or phone.
- Automated Technologies: Through cookies, server logs, and analytics tools to monitor website performance and usage.
- Third-Party Sources: From payment processors, marketing platforms, and social media (when you interact with our content).
4. How We Use Your Data
We may use your personal data for the following purposes:
- Providing Services: To fulfill orders, book appointments, and offer sound healing, yoga, meditation, breathwork, and related wellness services.
- Customer Support: To respond to your inquiries, requests, or complaints.
- Marketing & Promotions: To send you newsletters, updates, promotions, and offers related to our services (with your consent).
- Website Improvement: To monitor website traffic and optimize user experience.
- Legal Obligations: To comply with tax, financial, or other regulatory requirements.
5. Legal Basis for Processing Data
Under GDPR, we rely on the following legal grounds for processing personal data:
- Consent: When you sign up for our newsletter or provide health-related information.
- Contractual Necessity: To provide you with services that you have requested.
- Legal Compliance: When we are required to meet legal or regulatory obligations.
- Legitimate Interest: To improve our services, secure our website, and communicate with you regarding relevant updates.
6. How We Share Your Data
We will not share your personal data with third parties, except in the following cases:
- Service Providers: We may share data with third-party service providers (e.g., payment processors, email marketing platforms) to facilitate transactions and communication.
- Legal Compliance: We may disclose data to comply with legal obligations, respond to law enforcement, or protect our rights and interests.
- Business Transfers: If we are involved in a merger, acquisition, or sale of assets, your personal data may be transferred as part of that transaction (with notice provided).
We ensure that any third parties we work with comply with data protection laws and only process personal data for authorized purposes.
7. Data Storage and Security
We take appropriate technical and organizational measures to protect your personal data, including:
- Encryption: Using encryption technologies to protect sensitive data, such as payment details.
- Access Control: Restricting access to personal data to authorized personnel only.
- Data Minimization: Collecting only the personal data necessary for the stated purposes.
- Secure Storage: Storing personal data on secure servers and systems, with regular security audits.
We retain your data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law.
8. Your Rights Under GDPR
As a user based in the European Economic Area (EEA), you have the following rights concerning your personal data:
- Right to Access: You can request a copy of your personal data that we hold.
- Right to Rectification: You can ask us to correct any inaccuracies in your data.
- Right to Erasure (“Right to Be Forgotten”): You can request that we delete your personal data, subject to certain conditions.
- Right to Restriction of Processing: You can ask us to restrict the processing of your data in specific situations.
- Right to Data Portability: You can request that we transfer your data to another organization or to you in a structured, commonly used format.
- Right to Object: You can object to the processing of your data for certain purposes, such as direct marketing.
- Right to Withdraw Consent: You can withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
To exercise your rights, please contact us at stillmindyoga.ca@gmail.com.
9. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to enhance user experience on our website. These include:
- Essential Cookies: Necessary for the website to function (e.g., session cookies).
- Performance Cookies: Help us analyze website usage and improve performance.
- Marketing Cookies: Used for tracking user behavior for targeted advertising purposes (with your consent).
You can manage your cookie preferences through your browser settings or the pop-up consent banner on our website.
10. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites. We encourage you to read the privacy policies of any linked sites before providing personal data.
11. Data Breach Notification
In the event of a data breach that compromises your personal data, we will notify the relevant supervisory authority within 72 hours and inform you promptly if there is a high risk to your rights and freedoms.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. Any updates will be posted on this page, and the “Last Updated” date will be modified accordingly. We encourage you to review this policy periodically.
13. Contact Us
If you have any questions or concerns regarding this Privacy Policy or how your personal data is processed, please contact us:
Email: stillmindyoga.ca@gmail.com
Address: Niagara Falls, Ontario, Canada
Thank you for trusting Still Mind Yoga Inc. with your personal data. Your privacy is important to us, and we are committed to protecting it.